I was in charge of dinner for our ward Christmas party & need to record my notes on feeding dinner to 200 people in case I ever have to do it again.. Or in case this could be useful to someone else at some point.
Mashed potatoes & gravy
Cookies & punch
Roast beef: We ordered 4 cases (20lbs each) of precooked roast beef, figuring 1/3 lb of meat per person. This amount was good. We did have one foil pan of meat left, but I felt like we got this amount right. The meat came frozen & we took it out and let it thaw the night before, put it in roaster pans (3 roasts per pan) & let it heat for 2 1/2 - 3 hours, sliced it with an electric knife & served in foil pans.
Mashed potatoes: bought 3 cases of premade mashed potatoes, spread them in foil pans covered with foil & heated in the oven for 1 1/2 to 2 hours & served them from the pans. We had 1 pan left over.
Gravy: bought 2 containers of brown gravy mix from Costco. Each had 99 servings. I only ended up making 1, but should have done both. We came close to running out, but I mixed some of it with the juice from the roast beef so it would go farther. This worked fine and there was enough.
Green beans: bought bags of organic frozen green beans from Costco. According to the package, each bag contained 25 servings. I bought 7 bags. We would have been fine with 5 or 6. We boiled them and served them from foil pans.
Rolls: ordered from the lion house. 18 dozen & we had a few dozen left over. I would stick to this amount.
Salad: the salad was made with spring greens, sliced pears, gorgonzola cheese, toasted pecans & a homemade vinegarette. We plated & served the salads. For 200 salads, we used nine 1 lb boxes of spring greens from Costco, 3 dozen pears ( they were big, so we only used 2 dozen), 2 lbs of pecans, toasted in the oven, and two 1.5 lb containers of crumbled Gorgonzola cheese. The dressing was as follows:
4 cups real maple syrup
2 cups vegetable oil
2 cups fresh lime juice(yes, I squeezed them by hand)
1 T + 1 t salt
1 T + 1 t pepper
Blend together. This was plenty of dressing & we didn't use it all. Just dress the salad right before serving.
Jello: we assigned 10 people to bring their favorite jello. This was enough & was mildly entertaining to see the jello creations.
Cookies: assigned 12 people to bring 2 dozen cookies. This was enough without having tons of excess cookies. Wished there were more homemade cookies, but greatful that people were willing to help.
Punch: 2 parts cranapple juice mixed with 1 part sprite. I bought 12 64 oz bottles of cranapple and 6 bottles of sprite + ice. We were able to dump it directly int the drink dispensers, add ice & serve. This amount was good. We bought 8 bags of ice, which was also about right. We also served water. We had 2 drink dispensers with punch & 3 with water.